Booking a Trip
"The Journey of a thousand miles must begin with a single step." All our travel programs have been carefully crafted to stand on their own, however they can also be customized to fit your particular interests and requirements. All programs regardless are based on individual travel to provide an up-close and intimate experience. Here's what you need to know to get started.
Step one: Selecting a trip.
This website contains suggested itineraries for the countries we work in. Please feel free to browse through them to see the great variety of destinations and experiences offered. Once you settle on an itinerary, please complete the brief questionnaire on the "Contact Us" page. The more information you tell us the better.
Step two: Receiving our draft itinerary.
Once we have your information, we will craft a custom-designed travel program for you. Our proposal will outline the details of the trip, information on necessary visas and other pertinent information, and the cost.
Step three: Proceeding with confirmation.
Once everything is set, a deposit is required to confirm all arrangements. We can still fine-tune and tweak things at this point.
Step four: The adventure begins.
We will send you pre-departure documents and other important information to help you prepare for your upcoming trip.
This website contains suggested itineraries for the countries we work in. Please feel free to browse through them to see the great variety of destinations and experiences offered. Once you settle on an itinerary, please complete the brief questionnaire on the "Contact Us" page. The more information you tell us the better.
Step two: Receiving our draft itinerary.
Once we have your information, we will craft a custom-designed travel program for you. Our proposal will outline the details of the trip, information on necessary visas and other pertinent information, and the cost.
Step three: Proceeding with confirmation.
Once everything is set, a deposit is required to confirm all arrangements. We can still fine-tune and tweak things at this point.
Step four: The adventure begins.
We will send you pre-departure documents and other important information to help you prepare for your upcoming trip.
Services include
The following services are generally included in all our travel programs.
Not included are:
- Planning and customization of your trip
- Exclusive touring program with your own driver and guide
- Hotel accommodations
- Regional and domestic flights within the itinerary
- Regional airport taxes when part of the air ticket
- Meals as specified in the itinerary
- Airport transfers
- Admission fees
- Hotel taxes and service charges
- Porterage of luggage at hotels and airports (outside passenger-only areas)
- Ground transportation by car, minibus, or all-wheel-drive vehicles as appropriate
- Local contact information for all hotels and representative offices in each country
- Pre-departure documentation
Not included are:
- International airfare, departure taxes, and fuel surcharges
- Tips
- Local airport taxes collected locally
- Excess baggage charges
- Items of a personal nature such as beverages, laundry, telephone calls, etc.
Booking information
Prices
The prices of our programs are per person, based on double occupancy. Until confirmation all arrangements are based on availability. Prices are subject to fluctuation based on changes in government taxes and fees, local airline increases, changes in fuel surcharges, and foreign rates of exchange.
Payments
Once our proposal is accepted, a deposit of $500 per person (non-refundable) is required to confirm all arrangements. Final payment is due 60 days prior to departure. Payments may be made by personal check, PayPal, travel agency check, or credit card (Visa, MasterCard, American Express, or Discover).
Refunds
From 60-31 days prior to departure a cancellation fee of 50% applies, from 30-15 days a cancellation fee of 75% applies, and from 14-day or less a cancellation fee of 100% applies. Any penalties and/or fees imposed by our associates will be added to these amounts. Travel insurance is strongly recommended to protect yourself in the event you need to cancel your trip.
Travel Insurance
Emergencies happen when you least expect it, and taking advantage of travel insurance protection is highly recommended. Travel insurance can provide you coverage for Trip Cancellation or Interruption, Medical Expenses, Baggage damage or Travel Delay and much more. ImagineAsia Travel works with TripAssure to offer our travelers the best plans to protect their trip investment. For complete information and purchase, please visit our insurance page. Alternatively you may contact them 24/7 at (800) 423-3632. Please refer to ImagineAsia’s agency code IATV0011NJ. Please note that the “Cancel For Any Reason” benefit option must be purchased within 15 days of the date of initial trip deposit for your travel arrangements. An exclusive One Call 24-hour Traveler Assistance Service is provided to assist with emergency situations that occur during the trip.
Passports and Visas
A valid passport is required for travel to all destinations. Your passport should remain valid for a minimum of 6 months from the date of your return departure. In addition, airlines require that your reservation name match exactly as shown in your passport. U.S citizens are currently required to obtain entry visas for the following countries: China, India, Nepal, Bhutan, Vietnam, Cambodia, Myanmar (Burma), and Laos.
The prices of our programs are per person, based on double occupancy. Until confirmation all arrangements are based on availability. Prices are subject to fluctuation based on changes in government taxes and fees, local airline increases, changes in fuel surcharges, and foreign rates of exchange.
Payments
Once our proposal is accepted, a deposit of $500 per person (non-refundable) is required to confirm all arrangements. Final payment is due 60 days prior to departure. Payments may be made by personal check, PayPal, travel agency check, or credit card (Visa, MasterCard, American Express, or Discover).
Refunds
From 60-31 days prior to departure a cancellation fee of 50% applies, from 30-15 days a cancellation fee of 75% applies, and from 14-day or less a cancellation fee of 100% applies. Any penalties and/or fees imposed by our associates will be added to these amounts. Travel insurance is strongly recommended to protect yourself in the event you need to cancel your trip.
Travel Insurance
Emergencies happen when you least expect it, and taking advantage of travel insurance protection is highly recommended. Travel insurance can provide you coverage for Trip Cancellation or Interruption, Medical Expenses, Baggage damage or Travel Delay and much more. ImagineAsia Travel works with TripAssure to offer our travelers the best plans to protect their trip investment. For complete information and purchase, please visit our insurance page. Alternatively you may contact them 24/7 at (800) 423-3632. Please refer to ImagineAsia’s agency code IATV0011NJ. Please note that the “Cancel For Any Reason” benefit option must be purchased within 15 days of the date of initial trip deposit for your travel arrangements. An exclusive One Call 24-hour Traveler Assistance Service is provided to assist with emergency situations that occur during the trip.
Passports and Visas
A valid passport is required for travel to all destinations. Your passport should remain valid for a minimum of 6 months from the date of your return departure. In addition, airlines require that your reservation name match exactly as shown in your passport. U.S citizens are currently required to obtain entry visas for the following countries: China, India, Nepal, Bhutan, Vietnam, Cambodia, Myanmar (Burma), and Laos.
ImagineAsia Travel would like to thank the following organizations for use of some of their photography: Japan National Tourism Organization, China National Tourist Office, Hong Kong Tourism Board, Tourism Authority of Thailand, Tourism Malaysia, Ministry of Culture & Tourism, Republic of Indonesia, Singapore Tourism Board, Nepal Tourism Board, Korea Tourism Organization, Destination Asia, and ICS Travel Group. All rights reserved by ImagineAsia Travel and the original copyright holders. No images may be reproduced without permission.
